• blog
  • How to send your vendors an automated email to book property photography – Part 3...

May 28, 2021

How to send your vendors an automated email to book property photography – Part 3 of 5

byThe Agent Response Team The Agent Response Team



Once Asana is set up, the next stage is to automate contacting the vendors to book in the property photography. This can be done in many ways, but this example shows how to automatically send an email by entering the vendor into an automated journey via Mailchimp.





A zap needs to be set up to integrate Asana tasks to Mailchimp, for every photographer you have. In this case, we have two, Sam and Tom. This zap will transfer all of the data from the one app to another, to allow contact details to be available in Mailchimp.







To set this up, select the Asana app in Zapier. In the trigger event field, select Tag Added, then select the tag you want to set up the zap for. For this example, we are using Tom.







This part is why it is so important that the tasks in Asana get tagged with the correct photographer, as they will instantly be sent the email signed off from this photographer one this is actioned.








As the action event, select Add/Update Subscriber in Mailchimp, and add the subscriber to a tag which matches the Asana tag. It is worth noting that this Mailchimp tag will need to be created in your Mailchimp account before it is available to select on Zapier.











Once this is set up, any task in Asana which is tagged ‘Tom’ will be sent to our Mailchimp audience, tagged also as ‘Tom’. 




Now that you have created a mailchimp audience which vendors will be added to, you now need to create an automated journey which will include the emails you wish the vendor to receive, following the purchase of the property photography.




If you are not aware how to create an automated journey in Mailchimp, we have previously posted a detailed blog post, which you can click here to read. For a brief overview, continue to part 4. 






Please note, a zap needs to be set up per photographer, using their names as tags. 







More Of Our Recent Articles

Instant Replies: Meeting Consumer Expectations in 2025

In 2025, everybody expects instant replies. Whether they’re looking to book a viewing, arrange a market appraisal, or make an offer, consumers want immediate confirmation and next steps. But as an estate agent, you can’t always be available to answer every call the moment it comes in. That’s where Agent Response’s Phone Answering Service comes… Continue reading Instant Replies: Meeting Consumer Expectations in 2025

The Agent Response Team
The Agent Response Team February 25th, 2025
Stop Leaving Money on the Table: Turn Your Existing Services into £150K Revenue

Estate agents looking to diversify their services and boost their income now have a powerful new tool at their disposal. We are excited to share the latest success stories from our Agent Payment Platform, which continues to help agents streamline transactions, enhance service offerings, and generate significant new revenue. Our online store, fully integrated with… Continue reading Stop Leaving Money on the Table: Turn Your Existing Services into £150K Revenue

The Agent Response Team
The Agent Response Team February 19th, 2025
How Agent Response Fills Customer Service Gaps in Your Agency

Managing a high volume of enquiries can take a toll on your team’s productivity. Agent Response automates tasks by sending instant replies to every lead, ensuring no enquiry is left unanswered. Instant Responses: Every lead gets an immediate reply confirming their request, setting expectations, and keeping the conversation moving. More Time for Agents: By eliminating… Continue reading How Agent Response Fills Customer Service Gaps in Your Agency

The Agent Response Team
The Agent Response Team February 13th, 2025
Maximising Your Agent Response Account: A Simple Guide for Estate Agents

At Agent Response, we’re always looking for ways to help estate agents get the most out of our platform. Many agents may not be taking full advantage of the features available to them! That’s why we’ve put together this guide to help you unlock your account’s full potential. Why You Should Regularly Optimise Your Agent… Continue reading Maximising Your Agent Response Account: A Simple Guide for Estate Agents

The Agent Response Team
The Agent Response Team February 6th, 2025

Tips and Insights

Subscribe to The Agent Response blog

Sign up to get the latest resources and guides to help estate agents streamline their processes, improve client relationships, and achieve greater success